How WorkTimes calculates overtime
WorkTimes calculates overtime from your time entries and the regular hours for the selected period.
The calculation
- For entries with clock times, WorkTimes calculates net work time: end − start − break.
- For all-day entries such as vacation or holiday, sick leave, special leave, or sick-child leave, WorkTimes uses the weekday duration from the applicable work schedule.
- It adds the duration of every entry type configured to count as working time.
- Public or bank holidays reduce the regular hours for the affected day.
- Manual Overtime entries are added to or subtracted from the result.
Work time from entries − regular hours for the period + manual overtime adjustments = overtime or negative balance
Which period applies?
- Daily: WorkTimes calculates the result for each weekday.
- Weekly: WorkTimes compares totals for each calendar week.
- Monthly: WorkTimes compares totals for each calendar month.
Examples
- 8:00 regular hours and 8:30 net work time produce +0:30.
- 40:00 weekly regular hours and 38:30 work time produce −1:30.
Days and periods without entries
With daily regular hours, a day without an entry does not create a negative balance. With weekly or monthly regular hours, WorkTimes normally uses the full regular hours for the period even when the week or month contains no entries. A week with 40:00 regular hours and no entries therefore produces −40:00; one eight-hour day produces −32:00.
With daily regular hours, you can use Adjust Daily Regular Hours inside a time entry to replace the work schedule’s regular hours for that date. The change applies to every entry on that weekday.